AIS Spektr

We bring the work of a cultural institution into one window — from the schedule and venue hire to the electronic catalogue and analytics.

• Institutions

  Addresses, opening hours, rooms and a gallery for every venue

• Studios and clubs

  Disciplines, teachers, class schedules and online enrolment

• Events and listings

  A calendar, concerts, lectures, workshops and public listings

• Venue hire

  Bookings, rates, hall availability and financial records of settlements

• Continuing education

  Programmes of continuing professional education

• Library

  The book collection, selections, an electronic catalogue with search and filters

• Content and publications

  News, projects, intellectual property records, documents and a public media library

• CRM and analytics

  Client records, feedback, dashboards and reporting.

• Control panel

  KPIs, charts, upcoming events

• Institutions and rooms

  Addresses, timetables, a gallery for every venue

• Studios and clubs

  Disciplines, teachers, enrolment

• Listings and events

  Calendar, publishing, promotion.

The full cycle of work with studios — from disciplines and teachers to online enrolment. A member of staff sets up the schedule, the visitor sees the free places in a group and signs up through the public portal.

• Class disciplines

  Choreography, art, music, theatre and more, with a ready reference list

• Teacher record

  Experience, credentials, photograph, links to disciplines and studios

• Class schedule

  Days of the week, time, room, capacity, format of participation

• Online enrolment

  Open enrolment through the site or manual registration by an administrator

• Attendance register

  Attendance marks, substitutions, reports by group and by teacher

• Participant lists

  Contacts, age, class history, payments, export to Excel.

Hall booking and the sale of places at events in one module. Used both for commercial hire and for internal records of halls used by the institution.

• Availability calendar

  Monthly, weekly and daily availability grids for every room

• Rates and settlements

  Hourly rate, concessions, fixed sums for the room and the equipment

• Requests and confirmation

  Request through the site, confirmation by an administrator, contract, payment

• Event listings

  Concerts, performances, lectures and workshops published on the site

• Enrolment and registration

  A list of registered participants, a limit by capacity

• Financial records

  Paid and unpaid bookings, refunds, acts, reports by period.

We publish news, projects and listings from the same system in which we keep the records. The content team works in a single interface with the administration — news, projects, intellectual property, library.

• News and announcements

  An editor, a cover image, tags, a publishing schedule, links to institutions

• Projects and initiatives

  Long-term projects of the institution, a timeline of stages, the team

• Electronic library

  The book collection, thematic selections, search and filters, covers and descriptions

• Intellectual property records

  Results of intellectual activity, authors, documents

• Documents and regulations

  A store of statutory and organisational documents

• Media library

  Images, photo and video materials with folders and quick search

A link with outside software and services without entering the same data twice. The platform connects to the services typically used in cultural institutions.

• 1C

  exchange of accounting data and export of financial indicators.

• Excel and CSV

  bulk import of participants, rooms and schedules.

• Email and SMS

  notification mailings to participants and tenants.

• Calendar formats

  export of listings and class schedules to iCal.

• The unified identification system and Gosuslugi

  sign-in with a state account, planned.

• REST API

  for non-standard integrations, with OpenAPI documentation.

The platform helps bring order to the work of a cultural institution and cut manual operations in every department.

How the platform solves it

• A single base of venues

  All institutions, rooms and schedules in one system.

• Enrolment of participants

  Open enrolment and a class register for studios and clubs without paper.

• Managing events

  Listings, registration and hall availability in one calendar.

• Transparent hire

  Bookings, rates and financial records under control.

• Content in one window

  News, projects, library and media library for the whole network.

• Load analytics

  Dashboards by venue, discipline and teacher.

Records, enrolment and analytics in one system — for culture, leisure and further education organisations.

• A register of institutions and rooms

  Venue records with a gallery, opening hours and a description of the rooms.

• Enrolment in studios and clubs

  Online enrolment, an attendance register, participant lists.

• Class schedule

  A calendar by teacher, discipline and room.

• Hall booking

  Request, confirmation, contract, payment.

• Publishing the listings

  A calendar of events exported automatically to the public site.

• Educational programmes

  Records of continuing education programmes, documents, lists of students.

• The book collection

  An electronic catalogue, selections, search and filters.

• Visitor CRM

  Client records, a history of interactions, feedback.

• Analytics for management

  A dashboard: attendance, occupancy, financial indicators.

The solution suits a wide range of organisations in culture, leisure and further education.

• Culture and leisure centres

  Community centres, flagship centres, houses of creativity: one system for studios, hire and listings

• Libraries and media libraries

  The book collection, events and reader programmes in one system

• Sports and leisure institutions

  Section schedules, participant enrolment, hall hire

• Further education centres

  Clubs, continuing education programmes, art schools, studios for children

• Institutions with branches

  Managing several branches from a single admin panel

• Municipal programmes

  Including work with the Moscow Longevity programme.

Installed in the infrastructure of the client — the data never leaves the perimeter. Deployment on the servers of the institution, isolation by organisation, compliance with federal law 152-FZ on personal data.

The perimeter of the client

• Deployment

  On-premises on the servers of the institution, Linux and Docker Compose.

• Requirements

  from 2 vCPU and 4 GB of memory; a cloud subscription as an alternative.

• Backups

  automatic copying of the database.

• Personal data

  152-FZ, storage in Russia.

• Roles

  admin, editor, viewer; registration by invitation only.

• Access

  JWT authentication, isolation by organisation, an action log.

• Exporting backups

  To external storage of the client: S3, NAS or FTP.

The cost is calculated for the institution — there is no universal price. Every project is unique: the number of venues, the number of users, data migration, the list of modules.

What the cost depends on

• The number of institutions in the network

  How many venues one instance of the system serves.

• The number of users

  Administrative staff, teachers, cashiers.

• The list of modules needed

  Studios, hire, education, library, analytics.

• Data migration

  Transfer from 1C, Excel and other record-keeping systems.

• Integrations

  1C, the unified identification system, notification mailings.

• Training and support

  Launch, staff training, support.

• Licensing options

  On-premises as a one-off, or a monthly cloud subscription.

Three steps to a quote

• Fill in the questionnaire

  Tell us about the structure of the institution, the tasks and the infrastructure.

• Get the quote

  Within three working days by email, broken down by module.

• A demo and a pilot

  We will show the system live and discuss a rollout plan.

User guide — for the administrator, the studio coordinator, the content editor and the manager.

• User guide

  PDF, about thirty pages and twenty sections: institutions, studios, events, hire, education, library, news, projects, intellectual property, CRM, analytics, import and export, integrations.