ACS Digital Museum

We build one digital ecosystem for a museum that makes it manageable from a single interface.

• Museum collection

  A digital base of every exhibit with detailed records, characteristics and history

• Record books

  The main inventory, the acquisition book, the non-core collection, temporary storage and special books under order No. 827, with automatic numbering and volumes

• Displays and movements

  Managing exhibitions, acts of receipt and transfer, collection reconciliation

• Restoration

  Electronic records, the restoration council, before and after photographs, categories under order No. 474

• Tickets and the till

  An online till under 54-FZ, rates, concessions, group visits, guided tours

• CRM and visitors

  Profiles, a history of visits, loyalty programmes, mailings

• Content installations

  Managing digital stands, kiosks and projections in the halls

• Analytics and reporting

  Dashboards, Rosstat form 8-NK, export to the State Catalogue and to the state precious metals system.

• Control panel

  KPIs, charts, tasks, statuses

• Object catalogue

  Filters, search, the full record

• Map of the halls

  A plan of the museum with the exhibits in place

• Record books

  The main inventory, the acquisition book, the non-core collection as electronic volumes under order No. 827.

An interactive map of the halls right in the browser, with nothing to install on the client and no plugins. A member of staff sees where each exhibit is. A visitor plans a route and reads the records straight from the map.

• Multi-floor plan

• BIM model import

• Polygon editor

• A link with the collection

• Points of interest

• Visiting routes

• Printing the plan

An audio guide is put together in the same system: route points, stories, photographs and places on the map. Visitors open the tour from a link or a QR code on their own phone — with no app to install.

We run the multimedia on the stands from the same system as the collection. Isolated instances of the content software are deployed straight from the administrative interface.

• Deployment from the admin panel

• Isolated instances

• A link with the collection

• Managing content online

All the equipment in the halls in one list: where it is and what state it is in. From an installation's record, staff check the connection, start and stop content, restart the PC and open its desktop, while an agent program in the hall restarts a frozen kiosk on its own.

A link with state systems and outside software out of the box. The platform connects to the obligatory state services and to common programmes so that data is not entered twice.

• The State Catalogue of the Museum Fund

  two-way export and reconciliation of the collection.

• The state precious metals and stones system

  records of precious metals and stones.

• Rosstat form 8-NK

  gathered automatically from the records.

• 1C and KAMIS

  import of records, collections and restoration data.

• Excel, CSV and MARC

  bulk import of records.

• Fiscal data operators for online tills

  Atol, Dreamkas, OFD.ru.

• Email, SMS and Telegram

  mailings to visitors.

• The unified identification system and Gosuslugi

  sign-in with a state account, planned.

The museum's tasks are on a kanban board, a Gantt chart and a calendar, and the board updates for everyone at once. A task has a checklist, comments, files and a history, while regulations and instructions sit in the knowledge base next to the projects.

The system helps reduce human error, raise the accuracy of records and speed up the work of the museum.

How the platform solves it

• Records of exhibits

  A central base of every object with a full history of changes

• Keeping the collections

  Control of condition, movements and storage conditions

• Managing exhibitions

  Flexible building and editing of displays

• Automation

  Fewer manual operations and less duplication of data

• Transparent work

  Access to current information for every department

• Support for decisions

  Analytics for planning and developing the museum

Records, sales and analytics in one system — with support for the requirements of the Ministry of Culture.

• Record books

  Electronic main inventory, acquisition book, non-core collection and temporary storage under order No. 827, with automatic numbering.

• Transfer to the State Catalogue

  Two-way integration: export and reconciliation.

• Rosstat form 8-NK

  Gathered automatically from the records.

• Ticket sales under 54-FZ

  A built-in online till, rates, concessions.

• Restoration work

  Records with a history of conditions and photographs.

• Document flow

  Acts of receipt, transfer and write-off in standard forms.

• Plan of the halls

  An interactive 3D plan of the building with the location of the collection.

• Analytics for management

  A dashboard: attendance, revenue, collection.

The solution suits a wide range of museum and cultural organisations, whatever their size or structure.

• State museums

  Systematic records and automated reporting under federal law 357-FZ and the Ministry of Culture

• Municipal local history museums

  One system for the collection, tickets and analytics

• Departmental museums and museum complexes

  Managing several collections and buildings from a single admin panel

• Private museums and collections

  Full control over the exhibits and their history

• Exhibition centres

  Managing temporary and permanent displays.

• Archives and collections

  Structured storage and search of data.

Installed in the infrastructure of the museum — the data never leaves the perimeter of the client. Deployment on the servers of the museum, isolation by tenant, compliance with the requirements for state information systems.

The perimeter of the client

• Deployment

  On-premises on the servers of the museum, Linux and Docker Compose.

• Requirements

  from 2 vCPU and 4 GB of memory; a cloud subscription as an alternative.

• Backups

  automatic copying of the database.

• Personal data

  152-FZ, storage in Russia.

• Roles

  a role-based access control model and an audit log of all actions.

• Access

  JWT authentication, isolation by tenant, FSTEC orders No. 17 and No. 235.

• Exporting backups

  To external storage of the client: S3, NAS or FTP.

The cost is calculated for the museum — there is no universal price. It depends on the size of the collection, the number of users, data migration and the list of modules.

What the cost depends on

• The size of the collection

  The number of exhibits and record books.

• The number of users

  Keepers, restorers, cashiers, guides.

• The list of modules needed

  Collection, tickets, restoration, 3D map, analytics.

• Data migration

  Transfer from 1C, KAMIS, Excel.

• Integrations

  The State Catalogue, fiscal data operators for tills, the unified identification system.

• Training and support

  Launch, staff training, support.

• Licensing options

  On-premises as a one-off, or a monthly cloud subscription.

Three steps to a quote

• Fill in the questionnaire

  Tell us about the size of the collection, the tasks and the infrastructure.

• Get the quote

  Within three working days by email, broken down by module.

• A demo and a pilot

  We will show the system live and discuss a rollout plan.

User guide — for the keeper, the restorer, the cashier, the guide and the manager.

• User guide

  PDF, about thirty-two pages and twenty-seven sections: collection, record books, restoration, displays, tickets, CRM, 3D map, content installations, analytics, import and export, integrations.