ACS Digital Library

We build one digital system for serving readers and keeping records of the library collection.

• Collection catalogue

  Books, authors, genres, individual copies with inventory numbers and condition

• Reader records

  Registration, reader cards with a QR code and a history of visits

• Loans and returns

  Issuing loans, extensions, control of overdue returns

• Reservations and fines

  A queue of reservations with notifications, charging and payment of fines for overdue items

• Import of MARC and tables

  Loading from the Russian State Library and the National Library of Russia (UNIMARC, RUSMARC, MARC21) and from Excel or CSV

• Printing cards and barcodes

  A6 reader cards with a QR code, copy labels in Code-128 format

• Notifications and audit

  Email about an approaching return, a log of all user actions

• Form 6-NK reporting

  The federal Rosstat form filled in automatically from collection and service data.

• Control panel

  KPIs for the collection, loans and readers

• Book catalogue

  Search, filters, edition records

• Readers

  A card index with cards and history

• Loans

  A register of loans, returns and overdue items.

Import of MARC catalogues and bulk loading from spreadsheets. The cataloguer does not enter data by hand: records come from library authority sources or are loaded in bulk from Excel or CSV.

• ISO 2709 import

  Loading records from the Russian State Library, the National Library of Russia and other compatible sources

• UNIMARC, RUSMARC, MARC21

  Support for the three main dialects of bibliographic formats

• Automatic encoding detection

  Recognition of UTF-8 and CP1251 — Cyrillic does not break

• Import from tables

  Excel and CSV with recognition of headings in Russian and English

• Upsert by ISBN

  Loading again updates existing records instead of multiplying copies

• Full-text search

  Russian morphology, fuzzy matching by trigrams, the letters yo and e treated alike

• Printing barcodes

  Code-128 labels on an A4 sheet for marking copies.

Records of the condition of copies and control of return dates. Every copy has an independent status — available, on loan, reserved, under restoration, written off.

• Condition of preservation

  A note on the condition of every copy at issue and at return

• Restoration and write-off

  The statuses under restoration and written off, with the full history kept

• Overdue control

  An hourly cron scanner tracks approaching returns automatically

• Email notifications

  Three days and one day before the return; if overdue, the notice repeats

Reader cards with a QR code and automatic calculation of fines. The cashier scans the QR code of the reader and the system opens the profile and the loan history. Fines are calculated automatically from the settings of the accounting policy.

• Reader card

  An A6 card with a QR code, a unique number, a validity period, printing on an ordinary printer, a link to the account on the site.

• Fines

  Charged for every day overdue at the rate from the settings, charged by hand for loss and damage, payment registered with a history, the reader notified.

A link with outside catalogue sources and reporting systems. The platform connects to library sources and state reporting systems so that the cataloguer does not enter data twice.

• The Russian State Library and the National Library of Russia

  exports in MARC formats and copy cataloguing by ISBN.

• UNIMARC, RUSMARC, MARC21

  three main dialects, the ISO 2709 format.

• Excel, CSV and XML

  bulk import of records and copies.

• 1C:Library, IRBIS, OPAC

  import of catalogues by an agreed schema.

• Rosstat form 6-NK

  filled in and exported automatically.

• Email

  notification mailings to readers about returns and fines.

• The unified identification system, Gosuslugi and the interagency exchange system for school libraries

  planned.

• REST API

  for non-standard integrations, with OpenAPI documentation.

The system helps cut the routine work of the cataloguer, speed up service to readers and simplify reporting

How the platform solves it

• Collection records

  A central base of editions and copies with a full history.

• Keeping the copies

  Control of the condition, the status and the location of every book.

• Serving readers

  A card index with a history of loans, reservations and fines.

• Automation

  Less manual entry thanks to MARC import and templated operations.

• Transparent work

  An action log and access to current data for every member of staff.

• Support for decisions

  Reports for management and preparation of Rosstat form 6-NK.

Catalogue, service and reporting in one system — with support for the requirements of Rosstat.

• Collection catalogue

  Books, authors, genres, copies with inventory numbers and condition.

• Import of records from the two national libraries

  An ISO 2709 parser: UNIMARC, RUSMARC, MARC21.

• Full-text search

  Russian morphology and fuzzy matching.

• Reader cards

  An A6 card with a QR code, printed with one button.

• Marking of copies

  Code-128 barcodes, one at a time or in batches.

• Overdue control

  A scanner every hour, letters three days and one day before the return.

• Fines for overdue items

  Charged automatically at the rate from the accounting policy.

• Rosstat form 6-NK

  The sections on the collection and on service filled in automatically.

• Audit log

  Every significant operation, with a filter by user and by entity.

The solution suits a wide range of libraries, whatever their size or reporting line.

• School and university libraries

  Records of textbooks and study materials, loans to pupils and students

• Public municipal libraries

  Service to readers, overdue control, Rosstat form 6-NK

• Regional libraries

  A large collection, MARC cataloguing, multi-user work

• Departmental and corporate libraries

  Records of a departmental collection, access control for staff

• Academic and educational institutions

  Cataloguing of specialist literature and periodicals.

• Archives and local history libraries

  Structured storage and search of rare and local history editions.

Installed in the infrastructure of the library — the data never leaves the perimeter of the client. Deployment on the servers of the library, isolation of data by tenant, compliance with federal law 152-FZ on the personal data of readers.

The perimeter of the client

• Deployment

  On-premises on the servers of the library, Linux and Docker Compose.

• Requirements

  from 2 vCPU and 4 GB of memory; a cloud subscription as an alternative.

• Backups

  a daily automatic dump of the database.

• Personal data

  152-FZ, storage in Russia.

• Roles

  a role-based access model and an audit log of all actions.

• Access

  JWT authentication, a limit on the rate of sign-in attempts.

• Exporting backups

  To external storage of the client: S3, NAS or FTP.

The cost is calculated for the library — there is no universal price. It depends on the size of the collection, the number of readers, data migration and the list of modules.

What the cost depends on

• The size of the collection

  The number of records and copies in the catalogue.

• The number of users

  Cataloguers, librarians, fine cashiers.

• The list of modules needed

  Catalogue, loans, reservations, fines, reporting.

• Data migration

  Transfer from 1C, IRBIS, Excel.

• Integrations

  The two national libraries, the interagency exchange system, the unified identification system.

• Training and support

  Launch, staff training, support.

• Licensing options

  On-premises as a one-off, or a monthly cloud subscription.

Three steps to a quote

• Fill in the questionnaire

  Tell us about the size of the collection, the tasks and the infrastructure.

• Get the quote

  Within three working days by email, broken down by module.

• A demo and a pilot

  We will show the system live and discuss a rollout plan.

User guide — for the cataloguer, the librarian, the fine cashier and the manager.

• User guide

  PDF, about thirty-two pages: catalogue, MARC import, reader card index, loans, reservations, fines, printing cards and barcodes, reports, form 6-NK, audit, settings.